Why all schools should consider implementing ‘Stop Weeks’.

Why schools should start considering a ‘Stop Week’


As the optimism of the new term fades, it’s easy to get overwhelmed by everything going on – but that’s exactly why taking time to stop can be highly valuable, says this leader

Why schools should start considering a ‘Stop Week’

As a teacher of almost 30 years, I still find it striking that each academic year starts with a bang of enthusiasm, energy and momentum, which quickly drains away as the workload of the term ramps up. Before you know it, we’re all limping towards the holiday periods, living only for the weekends.

That’s all normal of course and, in the realm of teaching and school life, I wouldn’t suggest that we can prevent the inevitable end-of-term tiredness from creeping in completely. 

However, with careful consideration, perhaps leadership teams could help staff maintain or renew that sense of refreshed energy, positivity and “newness” that they experience on return to school each year throughout the term.

With a focus on staff wellbeing being prevalent across many schools, one solution to allow for that optimism and positivity to maintain is the introduction of “stop weeks”. 

What is a stop week?

A stop week does not mean closing the school. The concept is to carefully consider the things that we could stop for just one week while also ensuring that nothing in terms of provision for children is lost or impacted. 

Stop weeks help provide us with time to reflect and pause.

They also provide us with time to revisit our intended actions and projects. Stop weeks could also prove useful in allowing time to finish tasks and focus on our core business – children and teaching.

When do you have a stop week?

The first step is to plan a time to stop. This is often an alien idea to school staff, but it is vital to help staff maintain energy levels.

Before a holiday or in the middle of a long term seem to be opportune moments, but equally stop weeks might be welcomed before or after a heavy workload period where productions, parent-teacher meetings and report-writing all descend at once.

There’s no right or wrong answer. Instead, it’s about spotting a time that makes the most sense to do this.

What do we stop and what do we maintain? 

Put simply, this decision is up to school leaders as they understand what would work for their school, but anything in terms of provision for students and responding to their needs should remain.  

However, the “big rocks” that you could jettison for the stop week would be the things that absorb staff time and energy: weekly regular meetings, briefings, parent workshops, assemblies, performances and trips.

Another area you can ”stop” is perhaps the biggest one: emails. 

Emails between parents/students and teachers are sent and responded to of course, but if staff need to communicate with a colleague they would do so verbally over the phone or in person. 

This includes all staff: teachers, leaders, and business and admin staff. A standard automated reply could be added to everyone’s email (“This week is our termly stop week – please call the main line if your message is urgent”) would also ensure nothing important was missed and staff did not feel as if they had to check emails each day. 

Just imagine the social capital that could be gained by a return to face-to-face conversations. 

Alternatively, there could just be an agreement that everyone would find time to check emails once a day but only urgent ones, or ones involving students and parents, would be sent or replied to.

What would staff do with the ‘gained’ time?

All this may sound tough to enact but, as a busy school leader, I’ve experienced first hand the impact on my own wellbeing of having a meeting-free day. 

It rarely happens but when it does, I am able to interact informally more with staff and the quality of my conversations (without the feeling I need to be keeping to strict timings) is significantly improved.  

I generally experience a feeling of unfamiliar calmness from the freedom that an unscheduled day brings. 

Without the multitude of meetings to attend and only parental and urgent emails to respond to, both teachers and school leaders would find an extraordinary amount of time available to simply be more present in classrooms and with each other.

Non-contact time could be used for its primary intention: thinking, reflecting and clearing large paperwork tasks.

Teachers could just teach with no other demands on their time and this might even mean less work to take home or complete after school hours – perhaps even an early finish with some self-care activities.

The keys to success for introducing stop weeks:

  • Ensure staff understand the “why” behind the initiative and have an opportunity to suggest the things you “stop”.
  • Carefully select, agree and communicate expectations for what will stop in these weeks temporarily.
  • Timing. It might be part of the consultation with staff to let them decide when a week of this nature is most needed and would be appreciated.
  • If you don’t want to call them stop weeks but like the idea, reframe them as “pull-back weeks” or “prep weeks”. 
  • If you like the idea but don’t think your school community is ready for it, perhaps start small with a stop day each half term. 
  • Not sure if stop weeks would work in your school? Pose the idea and let your staff community decide. There is no set rule – it’s about making stop weeks work for you and your community. 

Our staff is our most expensive asset and most impactful resource. If we want the best outcomes for students, we need to maintain a positive ethos across the school, with planned opportunities for rest, revitalisation and reflection. 

If leaders look out for their staff, remembering the great attitudes, behaviours and levels of determination they demonstrate at the beginning of each academic year, we remain solution-focused and authentic in living our staff wellbeing commitment.

Room at the top?

Room at the top?

It is no secret that the teaching profession is overwhelmingly female yet, in the UK, male teachers are almost twice as likely to hold leadership positions as their female colleagues. Within international settings, statistics demonstrate even less equity.

According to data from the Academy of International School Heads (AISH), over the past decade, the percentage of female heads at international schools has only increased from 27% to 33%.   There are other statistics are even less positive.  In the academic year 2021 / 2022, 18.5% of FOBISIA member school Principals (Heads of School) will be female.  This statistic remains unchanged from the previous year.

Diverse experiences and perspectives contribute significantly to fostering innovation, developing communication and better decision making. Organisations where the leadership team equitable represents the workforce perform more effectively than those which are less diverse. With this in mind, a commitment to ensuring diversity within the leadership demographic should be a high priority for schools and yet the gender representation statistics for women in these positions in schools do not evidence this.

Who are the Leaders?

In leadership positions globally, white males are the only group of people to find themselves growing in number as they rise – all other groups decrease in representation as roles become more senior. This article is not written to bemoan the performance of existing school leaders. There are some excellent Principals, CEOs and Heads of School across the world who are doing incredible work with their schools and students. Yet, I would argue that there are many excellent potential leaders amongst the workforce who may not have equitable access to leadership opportunities due to their gender or race.  Schools, particularly those in international settings, promote themselves as diverse and inclusive to attract a broad and varied student role. This should also be reflected in the leadership demographic.

How do we improve the balance?

The issue of female under-representation in school leadership is complex, particularly in some international contexts where cultural beliefs dominate and gender traditions are part of the fabric of the country. However, existing leaders can do more to welcome, invite and encourage high performing women into leadership positions.

A logical place to start is the recruitment process itself: specifically the core actions which CEOs, Boards and Heads of Schools can take to create a more equitable interview and appointment process and level the gender playing field.

Step 1 – Actively and consciously avoid ‘gender coded’ language

Certain words are more associated with masculine traits and deter female applicants from applying. Such language can also reinforce wider social beliefs about who ‘belongs’ in those jobs and who does not (Gaucher et al., 2011)If job descriptions are only written by males, this may occur organically and go undetected. When posting adverts and listing the skills and qualities of the ideal candidate, consider whether the choice of language is contributing to a heavily masculine coded advert. This Gender Decoder tool  is effective in identifying such text.

Step 2 – carefully consider job criteria and reframe experience

Anecdotally, women want to be able to confidently state they can meet (and evidence) every aspect of a job description and will not often apply for positions and promotions until they are 100% confident they can ‘do the job.’ Male applicants are more comfortable with taking this risk, being more willing to push forward and ‘give it a go.’

Therefore, listing too many elements as ‘essential’ in a job description could narrow the (female) applicant field.  Essential criteria should be clearly stated and only feature those skills without which a candidate would not be able to successfully perform. For example, requiring a Master’s Degree or NPQH as an essential qualification is not realistically attainable for all applicants. Females with ‘interrupted careers’, perhaps due to family commitments, may not have had the time to complete such qualifications yet they may still possess the experience and expertise to be an effective leader. Appointing committees should recognise the value of skills gained from being a working parent, completing a qualification whilst working full time and supporting a family.  It is important to weigh the balance between sustained periods of time in settings and breadth of experience in multiple roles.  The reasons for such choices should be explored within the interview process.

Step 3 – Strive to secure an appointing committee which demonstrates balance

Create the appointing committee with gender parity in mind. This sounds much easier than the reality.  If the majority, or all, of board members or the SLT are male, then achieving balance might not be possible but in trying to establish a cross-representation in the appointing body, a realisation about imbalance might come to fruition! There is also a significant need to change the perception of candidates that it is ‘who you know’ rather than ‘what you have done’ that makes you a valid candidate. Cronyism is alive and well.

Step 4 – Consider the use of anonymised applications at the point of long listing

Multiple studies have demonstrated that when women apply for jobs, they receive fewer interview invitations than equally qualified men – an effect that is compounded for older women, women with children and women from certain ethnic or racial groups.  As a bias-reduction strategy, anonymous recruitment is grounded in the assumption that managers cannot rely on gender-based stereotypes in their assessment of candidates’ employability.

However, this is a strategy to use with caution. One recent Australian study found that hiring managers may deduce information about candidates’ genders from implicit cues embedded in CVs (Foley and Williamson, 2018). For example, extended periods of mid-career leave in anonymised applications were assumed to belong to female candidates, thereby reintroducing the potential for bias.   Anonymised letters of application might be more appropriate for education applications, if looked at prior to CVs and application forms as part of the long listing process.

Step 5 – Action unconscious bias training for all those involved in appointments

Training which highlights actionable steps to prevent bias from impacting decision-making processes as well as uncovering unconscious bias would enable organisations to address structural and systemic issues within their policy and practice. When combined with Step 7 (below) this can be a powerful tool to shift perspectives, beliefs, and ultimately, behaviour.

Step 6 – Review the interview process

In a logical world, we would promote people into leadership roles when they are competent rather than confident, vetting them for their expertise and proven track record.  However, traditional Q&A interviews do not allow or enable full exploration of relevant leadership competencies within the context of ‘past’ achievement.  Women often choose to share evidence about what they have done rather than speak with bold statements of intent. Indeed, women who do speak boldly are often cited as bossy or outspoken.  To fully explore potential and suitability for a role, presentations and questions which explore past legacy and project successes, rather than only focusing on what they plan to achieve are more revealing about the competency and experience of a candidate.

Step 7 – Commitment to balance by the school

Organisations should keep robust data about workforce demographics and in particular the pathways and appointments into school leadership.  They should be willing to share findings with the school community and appointing committees.  Regular workforce audits which enable tracking of trends and analysis will reveal hidden facts and pinpoint areas for improvement and focus.

In summary, the issue of diversity within leadership teams will not be resolved by solely focusing on the recruitment process, but it’s a start. It could perhaps be the opening of conversations about wider strategies e.g. unconscious bias training for all staff, teaching about ‘allyship’, resources to support learning about gender and minority representation and review of marketing materials.

Female CEO, female athlete, female pilot, female surgeon.  Inserting the word ‘female’ implies surprise and uniqueness.  I hope, one day, there will not be female leaders – there will just be leaders.

Self reflections: Growing. Learning. Moving forward.

I was recently looking for a new leadership position and this caused me to reflect in a more focused way on what my core purpose and philosophy is and how this is demonstrated in my behaviours as a leader. I have been a headteacher now for 15 years and I am very different now to how I was when I first started.

In my early years as a Head I was clumsy in my communication with staff and often wanted to avoid what I perceived as challenging conversations. I was nervous in front of parents and in delivering in front of older, more experienced colleagues. I felt anxiety about getting everything done and worried constantly about what the community was thinking about me. I expended huge amounts of energy on things which I can now see were unimportant. This is what I know now:

➡Put staff first. If we want children to get the very best provision and outcomes then we absolutely must prioritise staff development, support and well being. Without great teachers we have no great outcomes.

➡Relationships are king. Knowing your people and understanding them as individuals and as a collective is the key to getting everyone on board and moving forward together.

➡Culture beats policy every time. Without a culture created by prioritising staff and relationships it doesn’t matter what the policies say because you will only ever get people working to rule and schools rely on good will and the extra mile.

➡I am only in control of certain aspects. I cannot control policies about pay for instance, or allocated finance in my current position. Do not waste energy on things which are out of your control. Do what you can and move away from the rest.

➡Effective communication is key. Be transparent. Be honest. Be repetitive. People are busy so give them clear and consistent messages multiple times in different forms.

➡Trying to please everyone is impossible – don’t waste energy trying!

➡Know when to move on. The best school leadership timescales are between 5-8 years in post. After that, research shows decline in performance and impact. Move on and up when you reach these time frames.

I have worked hard and achieved much, both personally and professionally, over the last 5 years in my current position.  I leave behind a legacy of successful projects and influences.  I am moving on to my next position with energy, determination and pride; looking forward to the challenge and learning my next adventure will bring.

The Shadow Of COVID

The Shadow of COVID

Kate Tomlinson, Head of Primary, Sri KDU International School

10 ways to inform parents about secondary transition

Whatever the setting or location, parents seem to have the same universal concerns about the transition from Year 6 to Year 7. This headteacher offers some key tips to help parents feel as informed as possible

The government is looking for ideas to help pupils make the transition from key stage 2 to 3 in the North East

No matter where you’re based or the context of your primary school, the questions from parents and the issues surrounding how a parent feels about the transition to secondary school are almost always the same.

And I should know: as a Year 6 teacher of 11 years, a primary headteacher for 15 years and a parent to two teenagers, I feel I have a good understanding of the needs of parents regarding transition.

In my work across a small rural UK Primary, an urban city UK primary and an international all-through school, it is clear that helping parents through the process mainly comes down to creating a productive relationship from the start. So what are the key things to share? Here then are some ideas for how secondary staff can get things right for transitioning parents:

1. Home learning

Concerns about how much homework children will have are often one of the first things parents ask. As such ensure you provide a Year 7 home learning schedule to reassure them that the workload will not be too much for their child as well as demonstrating to them the differences in expectation between Year 6 and Year 7.

2. Bullying

This is a real fear for many parents. As well as knowing the policy, parents wish to be reassured about how the school will deal with it from preventative, sanction and vigilance angles.

Parents also benefit from watching recorded videos or live presentations from key stage 3 children about bullying – if they have ever seen it and how it was dealt with.

3. Assessment

Parents need to understand assessment processes and would benefit from being given an assessment schedule for the first year.

They often want to know specifically what ‘on entry’ and baseline assessments or exams will be used/completed.  This means secondary staff need to be able to confidently explain how Year 6 test scores and assessment information will be used by Year 7 teachers.

4. Pastoral Care

Parents are always keen to meet the Year 7 counsellor and to learn more about their points of contact within the secondary staff.

Parents may also be eager to learn about how they can support their child during a period of transition – and usually welcome input regarding this.

Parents are always keen to be reassured that their children will be allocated to Year 7 classes in a way that considers their friendship groups and need to be given information about this.

5. Curriculum insights

Parents would feel more assured if they could be provided with learning, curriculum or syllabus information for KS3 so they can compare and understand the difference and progressions from Year 6 into Year 7 and beyond. As such make sure this information is readily available or can be shared promptly after any meeting.

6. Insights from other parents

A presentation from current Year 7 parents about how their child’s first year in the secondary experience has been or a curriculum focused recording by KS3 pupils talking about an area of work they have done can be a great way to inform parents and help form links between parents to help share more information.

7. Tours of different areas of the school by different members of staff

For instance, offer a tour led by the director of sport that can focus on different things than a tour from the head of teaching and learning.

These different, complementary offerings can help parents build up a fuller picture of the school and get more insights from a range of voices, all of which can help make the school already seem more familiar.

8. Taster lessons

Short snapshot experiences where children with their parents can experience a specialist lesson at secondary level can be a great way to take the school from something abstract into feeling like a real community of learning.

I am sure the most popular would be science, design and technology and art. With teachers now proficient in delivering remote and hybrid lessons using technology, this could be delivered well in all situations.

9. Space out information

Every year, I find that at the start of Year 6, parents are asking for information about transition. As such it is important that, within the first half term of being in Year 6, they are reassured by being provided with an overview and schedule of the forthcoming meetings, workshops and events related to transition.

After all, lengthy transition meetings held late in Term 3 often mean information overload at a stage far too late to bring much reassurance.

Information sessions for parents need to be provided in short, bite-sized sessions and delivered regularly over a period of months; starting in Term 1 of Year 6 and ending only in Term 2 of Year 7.

A regular 30-minute webinar or workshop with time for questions would be optimal.

10. Any time access to resources

Parents also benefit from being given follow-up materials for any information sessions delivered, including recordings of any sessions delivered remotely, infographics summarising key points or copies of ppts delivered.

These materials would also be useful for new joiners who sign up after the sessions have been delivered as well as for those who could not attend themselves.

Access to a shared electronic drive – perhaps the school’s management information system or a Google Drive folder where all materials are located together – makes it easier for all parents to look for and refer back to.

This would be the one-stop shop for parents where the Year 7 pupil guide, orientation materials, book/equipment lists and FAQ documents could also all be held.

7 ways to help EAL pupils transition into secondary

Transition between primary and secondary school is particularly tough for EAL students.

How to help EAL pupils transition from primary to secondary school

While the markers of effective learning and good teaching are the same at primary and secondary level, differences in teacher delivery and presentation style within lessons can make the “feel” and experience for a pupil transitioning very different.

The impact of even subtle differences between primary and secondary lessons can have a huge impact on learning achievement and engagement – and perhaps even more so in international schools, where language challenges can make it especially hard.

As a parent of teenagers, and a primary specialist myself, I have seen this first-hand.

Here are some ideas that secondary teachers may want to consider in order to reduce stress, improve cognition and engage working memory for new joiners:

1. Keep fonts simple

Stick to two font styles maximum within one presentation.

The font is best kept simple (suggest Times New Roman, Comic Sans, Arial or Calibri). Stay away from swirly and intricate fonts that are more difficult to process, especially for EAL learners.

2. Visual guides

Use icons and symbols for visual clues, to support learning behaviours, promote understanding and aid recall. For instance, across the school from Year 1 to Year 13 at Sri KDU International, all presentation slides include an icon that represents a learning behaviour in the corner of the lesson slides.

This reminds the pupils which learning power they are using within the lesson (curiosity, imagination, perseverance). The language of the learning power is communicated at other times (eg, assemblies and PHSLE sessions) so in the lesson all that is needed is the icon as a reminder – no verbal language clutter needed.

A lot of white space between concepts and information also helps to ensure that any slides do not become cluttered and so are easier to read.

3. Provide clear guidance

You can reduce cognitive load and the pressure on working memory by sharing a WAGOLL example (what a good one looks like).

At Sri KDU International Primary, teachers use WAGOLLS to show the pupils what they are aiming for as an end product.

This immediately takes the pressure off them to “remember” and shows them immediately what the teacher expects. It also gives them something to refer back to when completing tasks and is a learning prompt that can be stored on the classroom learning wall.

4. Discuss vocabulary

Ensure that specialist language is highlighted and explained fully. Schools could consider creating a dictionary of terms specific to subjects. “High-frequency word lists” are used when teaching reading comprehension and spelling at primary level.

Secondary heads of department could create a list of subject-specific high-frequency words for their curriculum. Within the forthcoming EAL enrichment centre at Sri KDU International School, the curriculum will offer this resource as a strategy to support students as they move into the mainstream classroom.

5. Avoid linguistic confusion

Following on from this, make sure you are aware of polysemy – where words have two meanings – which can be particularly challenging for EAL students, as well as those coming from Year 6 into secondary. To understand fully in context, imagine the challenge of the word “once” in both these sentences for an EAL learner:

Boil the solution once with salt and once with sugar.

Once Germany had surrendered, the Soviets were free to enter the conflict against Japan

Researchers in the School for Education at Leeds University are currently looking into the linguistic challenges of transition by exploring the range of academic language encountered by students at secondary school, with a focus on how this differs from academic language in primary. The aim of the project is to produce a glossary of polysemous vocabulary from different subject areas.

This is something that is not out of reach for teachers and heads of department to investigate and implement themselves, given the time, inclination and cross phase input required. These glossaries could be shared in transition meetings with parents, too.

6. Check word knowledge as you go

Do not underestimate the impact of language gaps, and ensure there is dedicated time assigned to vocabulary checks – five minutes a day would be little in time but big in impact.

At Sri KDU International, we also have a “word of the week” that is shared across all departments and used as a strategy to build up a wider vocabulary base and understanding for students.

Subject departments could even consider creating subject dictionaries for students, paying particular attention to those words that are highly specialised or would be outside of a child’s experience due to culture and experience. For instance, the word “decanter” is likely to be relatively unknown in a country and culture where alcohol is not consumed.

7. Check for understanding as you go

At any transition point, especially when dealing with EAL students and those coming from other countries, checking for understanding is the most important tool for teachers to apply and build into their lessons. Checking can be in the form of verbal questions or written samples.

You can use whole written exercises or quick collection aids like mini-whiteboards, exit passes or Jamboard type applications.

Do not presume that a child understands because they have said they do – especially when language translations and semantics could get in the way of true understanding.


5 ways to think about transition differently

Secondary schools can make the transition less daunting for new students by introducing elements of primary school life.

Katie Tomlinson

26th April 2021

The transition from primary to secondary is always a huge moment in a pupil’s education journey – no wonder, given that they are leaving the security of being in the same classroom for the day, working with the same teachers and know where everything is.

Suddenly this all changes as they enter the big wide world of secondary school. In the international setting, this transition can be even more extreme – perhaps involving moving to a new city or country, or encountering new students who speak other languages.

Tips for the transition from primary to secondary school

However, while the transition moment is always going to be a bit daunting, there are ways that secondary schools can make it as smooth as possible. Here are some ideas that schools could try for the learning environment and logistical arrangements:

  1. Timetabling and staffing

Consider timetabling arrangements that could enable more lessons to be taught in a single room for Year 7 students, facilitate less movement around the building or have more subjects taught by the same teacher.

This may sound tough in logistical terms but Aidan Severs, a primary specialist who is now a deputy head in an all-through school, will be trialling precisely this approach next academic year.

Students in Year 7 will be taking the majority of their lessons in one classroom (PSHE, geography, history, English, maths). Lessons requiring specialist rooms and equipment will be taken in the relevant rooms – eg, music, drama, dance, PE, DT, art and science (where necessary). 

It does not mean, as Aidan indicates in his blog Making Secondary Schools Primary-Ready that “the whole of their secondary experience will be like that of their Year 7 and 8 experience, but that things will change more gradually as they get older, helping them to become secondary-ready over a longer period of time and accepting that much of secondary-readiness can be developed once they are actually at secondary school”.

Perhaps a less disruptive alternative solution, from a timetabling perspective, might be to have staff moving from room to room for most subjects, rather than students (again with the obvious exceptions being those who require use of specialist equipment and facilities). 

While these ideas might be the stuff of nightmares for the staff responsible for timetabling, it would make a world of difference to students if they had to move around the school building less and could be given a gentle approach to secondary school routines and norms.

  1. Bring in Year 6 teachers

A more radical, longer-term idea might be to employ talented and experienced Year 6 teachers into the Year 7 team, since primary-trained teachers are used to teaching across the whole curriculum of specialised subjects. One secondary school in the UK has been doing this for some time. 

Blessed Trinity RC College in Lancashire appointed an experienced primary teacher to work within its key stage 3 team in 2014 and has been using this approach ever since as a means of gently introducing more vulnerable students into secondary life, with one teacher teaching 50 per cent of subjects/lessons.

Laura Murray, the head of Year 7, says that this arrangement now has “a proven track record where pupils who have started in this group have demonstrated accelerated progress”.  A similar approach could work in an international school with provision for joiners who have English as an additional language.

At Sri KDU International, our forthcoming EAL Enrichment Centre, which is planned to open within the next academic year, will offer new EAL students a more primary-based experience with one teacher in one classroom for many subjects. 

  1. Learning walls

Primary classrooms often have “working walls” that are referred to within lessons and used as learning prompts/reminders.

While the use of working walls within a secondary environment would take careful planning and thought (and perhaps some staff training), if there were some adjustments made to timetabling and room use as detailed above, secondary teachers might more easily be able to employ a similar approach.

The personalisation of classrooms with working walls that support information retrieval and reference could be done with the installation of more boards on the walls within the classrooms and a policy move for working walls within the classrooms and celebration displays outside of the classroom.

Secondary schools could even replicate working walls virtually through the use of online tools like JamBoard or PearDeck, or even perhaps use Google Slides, too. 

This would enable students to access prior learning prompts as they were used to doing in the primary classroom; relieving the pressure on working memory and cognitive load overall.

With many international schools now having high ratios of device technology available in each classroom or “bring your own device” schemes in place, this would not be a difficult element to execute for teachers.

  1. Common and recognisable signage

To help children navigate their way around a new building, standardised and recognisable signage is key.

International schools also need to consider how children of different nationalities, where English is not the first language, can be assisted with finding their way around.

Signage could:

  • Be colour-coded with all the same facilities in the same recognisable colour. For instance, green for the English classrooms and red for all toilet signage. Within Sri KDU International, all rooms are colour coded within the signage to indicate which subject they are used for; yellow for English, green for science, etc.
  • Have symbols as well as just text for those students who respond better to visual cues.
  • Be written in different languages to assist foreign students.

All of these things lift the cognitive load from new students at a time when there is already much for them to remember.

  1. Orientation and pre-visits

Schools could consider having only Year 7 students in for their first week of term. This would give them an opportunity to become familiar with the environment whilst it is less crowded. 

Since the pandemic has given staff an opportunity to hone their recording techniques, there is also now a place for recorded tours of the school. This is particularly helpful for students who may not have the chance for pre-visits because they are arriving from another country.

Increasing the number of visits prior to the start of the term is also a good idea. This is even better if the students visit with a variety of other people; their current class teacher, their parents, their peers. Research has indicated the more pre-visits children make before the start of term, the more comfortable they feel on the first day.

Overall, a sympathetic approach in understanding the logistics and environment that Year 6 learners have become familiar with during their time in primary, and adjusting their start to secondary life reflecting upon this, gives each and every child a better chance of secondary success; something that every teacher, child and parent wants. 

Katie Tomlinson is the head of primary at a Malaysian international school. She tweets @TheLShipCoach

7 ways to get school development plans back on track

When Covid is under control, how can you get long-term strategic thinking back on the agenda?

Published in TES March 8th 2021

Covid: How schools can focus on strategic school development

In 1940, when London was in the midst of bombings, fighting an invasion and dealing with the hopelessness of the Second World War, a small number of Education Board members set about planning a new school system. 

This was the makings of the 1944 Education Act which transformed post-war education in Britain. This far-sightedness was key and shows the values of strategic planning – even as all around you is chaos.

A similar situation has unfolded over the past year – and so just as those leaders in the 1940s showed, we must also look forward and think strategically.

Covid: Strategic planning for school development

Here are seven ways we can prioritise strategic school development to help us emerge stronger from the crisis:

1. Start with the positives

The pandemic has “forced” every stakeholder to think about learning on every level – so consider how you can use that as a springboard for new projects. What could, and should, be kept post-pandemic? Blended learning? Hybrid provisions? Remote parents’ evenings? 

It’s been a tough time but let’s not overlook what we have learned, what we have achieved and what is worth keeping for a post-pandemic world.

2. Make time

You will never find the time or have “spare” time so you will need to carve out time within busy schedules. Block time for strategic focus at least once a month and for no less than an hour.  

Ring-fence and protect this time, resisting the temptation to cancel because urgent matters arise. Consider having “future developments” as a set agenda item for all team meetings to ensure that you have a time and focus for forward-thinking. 

3. Return to your mission

Ask “big questions” and plan developments that align with, and work towards, your core purpose, vision and mission. 

What is it that makes your school special? What is important to you? For your learners? For your context? Don’t lose sight of what you were working towards pre-pandemic – it may be you were just starting something with real impact so revisit that when normality returns.

But, of course, the pandemic may have changed so much that returning to the way things were could seem a backward step now – don’t be afraid to ask if your mission is still relevant and, if not, consider how it can be realigned for the new era.

4. Look for ‘inroads’ with wellbeing and creativity

Development projects after a crisis should bring innovation, a sense of “new life” and re-energise the community – creative and wellbeing-orientated ideas could be key for this.

What about a project driven by the arts and linked with positive mental health?  Some schools are now working towards enriching their provision with artists and musicians in residence.

Others are planning a more structured move into practical learning, such as an apprenticeship programme in a primary school setting.   

5. Involve all stakeholders – including pupils

Engage all members of your community in strategic think tank opportunities. 

Children and young people generally demonstrate a flexibility in their thinking, which may lead to creative and innovative projects for everyone to work towards.

The joy brought directly from student ideas will be a welcome distraction for everyone.

6. Seek out the trailblazers  

Do you have staff who embraced the challenges encountered in a crisis and found new ways of working or problem-solving? Could they become early adopters for the next strategy and development plan?

Consider appointing project leaders based on how staff demonstrated their ability, commitment and flexibility whilst working online – is there a leadership programme that these staff can be fast-tracked into where their capabilities can be harnessed?

7. Be bold and look long into the future

Consider a development plan that takes you beyond the next academic year. What about a five-year plan?

The pandemic will not always be disrupting education so resist the urge for strategic conversations to be only about shorter-term items, such as the recovery curriculum, pastoral support on return and academic catch-up plans.

It may not pan out as you imagine but having an overall goal can help to inform decisions that need to be made in the future.

We all need something else to hope for, to think about, to steer us and to remind us that life will return to “normal”, whatever that normal will look like.


5 ways to ace recruitment during COVID

How to ace international school teacher recruitment during Covid

Published to TES 16th March 2021

With fewer international teachers moving jobs right now, schools need to stand out from the crowd.

Recruitment is a competitive world in international teaching at the best of times. But during a pandemic it’s even tougher.

Yet this year we have noticed a significant increase in the quality of applicants applying for teaching positions with us.

This has meant we had a number of high-quality candidates when it came to making final decisions and offers. The rise in the number of quality candidates also meant we were lucky enough to finalise our recruitment earlier than in previous years.

So what has made the difference? Why have we been able to attract more candidates than ever before in a time when many international teachers are “staying put” and many others have made the decision to return to the UK due to the uncertainty of the job market and the challenges of Covid?

International schools: Getting teacher recruitment right during Covid

Here is what we did and how your school can do it, too:

1. Make the right impression from the beginning – the devil is in the detail

The job advert itself needs to be personal, brief, non-generic and give an impression of your school’s ethos.

Adverts must also be accurate and free from errors. Any communication with interested candidates by the school should be “professionally friendly”, as well as give a personal feel for the school.

This can be difficult where schools have a large number of applications, but even standard responses can be carefully pre-prepared to give an impression of the school’s ethos and the appearance of personalisation with a little time and effort taken with the standard reply draft.

Timely responses to emails and clear instructions for interview (including the platform to be used, who will be involved in the interviewing and the stages of the process) are all small but important details for candidates that can help start things off strongly.

2. Get personal and ‘overshare’

Give as much information attached to the advert as is necessary to give prospective candidates a “feel” for the school. The standard attachments of job description and safeguarding policy won’t be enough to entice high-quality teachers to apply.

The documents should be personal, reflective of the school’s strengths and easy to read; visuals and infographics are a great tool for this. 

Ideas for additional links/attachments are:

  • A personal letter from the head of school.
  • An infographic about the CPD programme offered to staff.
  • An infographic about what makes the school special or different.
  • A summary of the induction programme (it could be the programme used from last year).
  • On-boarding information.
  • Information about the country and location.
  • Links to the school’s social media and YouTube accounts.

While giving a great impression about the school’s efficiency, information like this also serves in giving clarity and transparency. If the school does not want to publish these documents as part of the advert, a note stating what will be sent within the application pack could be used instead.

3. Create candidate confidence

While the documents attached to the advert will add an element of “candidate confidence”, there are other things schools can do to ensure potential staff are drawn into applying. The school website is one of the most important recruitment tools.

Make sure that the website demonstrates the following easily within as few clicks as possible:

  • Membership of any associations (especially those linked to CPD).
  • Awards (again any that refer to HR, leadership and innovation will influence and encourage quality applications).
  • Accreditations and/or “inspection” reports.
  • Videos – linked to a YouTube account with virtual tours, interviews with students and interviews with current staff articulating why they like working at the school.

4. Career advancement opportunities

Make sure that career advancement and CPD opportunities feature heavily within the advert, in the uploaded information and within the website.

This is often a big pull for candidates who are looking for leadership opportunities in the future. Less experienced teachers will also be keen to know about the approach to early career development.

Does your school run an associate programme for developing leaders? How do you ensure continuous professional development? Does the school support external CPD in the form of staff scholarships for master’s degrees? All of this needs to be clear to entice quality candidates to apply.

5. Plan for reputation growth 

Make a list of three things you want to be recognised for within the global community and then focus on projecting this within your wider interactions. In 2018, one of the primary phase development plan targets at Sri KDU International School was: to raise the reputation of the school within the local and regional arena.

There were clear success criteria for this:

  • Candidates interviewing for positions were able to articulate the strengths of the school when asked, “Why do you want to come and work for us?”
  • Current staff were able to clearly articulate three common strengths of the school.
  • When the school’s name was mentioned in social conversations outside of school, other parties would know the school name and would recognise it as a reputable establishment.
  • Enrolment numbers over time would rise.
  • Recruitment and retention would be easier.

We focused on pushing ourselves forward to lead local networks, increasing our social media interactions, delivering free webinars and becoming more involved in larger educational organisations.

In the long term, recruitment for international schools could potentially become more challenging. Covid has left many international school teachers with a sense of uncertainty and longing for stability. Schools will need to work harder than ever to make sure they have a field of quality applicants to draw from.

Seven tips for Professional Development (without a training course in sight!)

Published in TES 2nd April 2021

Teacher CPD: 7 ways to boost your skills without going on a training course

In all the interviews I have conducted in my time as a headteacher, I always ask candidates about their Professional Development and how it has impacted their practice. Without fail, nine out of ten will reference a recent training course. 

While there’s nothing wrong with that answer of course, I like to see examples of times when teachers are being proactive in seeking out their own ways to develop their professional skill sets too.

There are plenty of ways it can be done – here are seven that can help get you started.

  1. Read! Listen! Watch!

From books to blogs, podcasts to audiobooks, there is a wealth of learning material available to teachers. If you have no time to read full books, then short articles online are a great way of gaining insights into a specialist area, widen your experience or simply understand an issue from a different perspective.   

Of course everyone is busy and reading widely is not always possible – this is where podcasts and audiobooks are a great professional development tool which allows for multitasking, meaning listeners can use their time much more efficiently. 

Try finding one to listen to on the commute to work, for your next jog or to keep you entertained while cooking.

  1. Start a research project or initiative within your school

Although you would need permission from your Senior Leadership Team for a new classroom project, most forward thinking SLTs would welcome something of this nature. 

Beginning a research project or starting an initiative within your school will provoke your creative spark, open up relationships within the school team and hone your leadership experience. 

You could also publish your findings, helping you cultivate a well rounded resume which highlights your hands on experience as well as showcases your leadership with concrete evidence.    

  1. Find a mentor or coach

Many experienced school leaders have a ‘pay it forward’ mentality, meaning they would gratefully mentor and coach a colleague for free in an informal manner, while many coaches need clients in order to qualify for coaching qualifications. 

There are opportunities out there to build connections, so have a look online or within your existing network. 

Alternatively you might gain some insight from following a prominent leadership coach on social media or you could even consider paying for a professional coach.

  1. Build connections

The motivational speaker Jim Rohn coined a famous saying: “You are the average of the five people you spend the most time with.” If he is to be believed, then it’s essential that we learn to keep good company. 

Start by evaluating your professional networks. Social media platforms such as LinkedIn, Twitter and Instagram can open up a wealth of connections that allow the possibility for engaging conversations and opportunities.

You may not hit it off 100% of the time but engaging the right sort of connections in conversation can help open up new avenues for you career and professional development that may lead to all kinds of benefits you can talk about. 

  1. Lead development for others

There is no better way to learn yourself than to teach others. We have probably all used this technique in the classroom, but don’t always follow our own advice. Volunteer to be a mentor. 

Ask if you can lead a CPD twilight course, or assist another leader in delivering training. Step up and help yourself by helping others.

  1. Write articles of interest

Writing will make you think about interesting topics more deeply and give you an opportunity to learn while you write. You can write about anything that interests you or ignites your curiosity. Not all of your writing needs to be published, but if you want to have a place to collect your articles then you can start your own blog for free and with next to zero IT knowledge. This can then be shared on your Linkedin profile or shared using social media.  

  1. Complete a 360 evaluation

A 360 evaluation can increase your self awareness, giving you a more balanced view of your own performance and uncover ‘blind spots’ you might not have noticed.

 To do a 360 evaluation, you could find a free version online and ask trusted colleagues to complete it for you, or you could construct your own using Google Forms.  

There is a common thread within all these tips: when it comes to Professional Development drive it yourself. 

There will always be a place for training courses, but teachers need to be learners in the widest sense. That means being active with your own development, adopting a spirit of active inquiry, open reflection and ownership.